A leading London barristers chambers is now recruiting a receptionist and administration assistant to provide welcoming front of house experience and administrative support for our teams. You will be joining a thriving, friendly and supportive chambers.
As a small business, the post-holder is expected to demonstrate a high level of flexibility and a proactive attitude. They should be willing to ‘roll up their sleeves’ and support colleagues by contributing to tasks outside their core responsibilities when required. A collaborative approach and a strong team ethic are essential.
Purpose
- To provide a professional and welcoming front-of-house experience for clients and members
- To provide general administrative support
Key responsibilities
Reception
- Welcome and greet visitors to chambers, providing refreshments as required
- Answer incoming calls and directing them appropriately and/or taking accurate messages
- Organise catering for meetings and events as required
- Ensure reception and meeting rooms are well maintained and presentable at all times
- Maintain stock levels in across chambers
- Reporting of maintenance issues to Head of Administration, and assisting with coordination of the same
Administration
- Monitor regulatory compliance for chambers, including monitoring and communicating renewal deadlines.
- Administering the mini pupillage and pupillage scheme, including application processing and communication.
- Assisting with the administration and being the point of contact for the PEBA Mentorship Programme
- Assist with diary management for internal meetings
- Produce new member and new staff induction packs
- Input data and produce of Carbon Footprint Reports using the Achille Management tool
Skills & Experience
Essential
- Positive and proactive approach
- Professional, friendly and helpful communication skills
- Strong organisation skills and attention to detail
- Proficiency in Microsoft Office (including Outlook, Word, Excel, Teams)
- Accurate writing ability
- Ability to multitask and prioritise workload
Desirable
- Experience of Lex case management system
- Experience of a professional services environment
